Guidance notes for completing the ESF Financial Assistance Scheme application form
Under current Financial Assistance Scheme policy, families of applicants have to have had encountered “sudden and unexpected” change of circumstances* during the period of 12 months immediately prior to date of application in order to qualify for hardship allowance assessment (Means Test).
If an applicant whose application for financial assistance was successful in prior year and the adverse financial impact resulted from the “sudden and unexpected” change of circumstances is still proven after the 12 month period, the case is deemed eligible for the means test till the completion of student’s schooling at primary or at secondary school. Under any circumstances, financial assistance granted to a particular student will not be more than 5 years (Year 2 to 6) and 6 years (Year 8 to 13) for primary and secondary school student respectively. Financial assistance will be granted provided that the means test is passed. Each case will be reviewed individually based on the supporting documents provided.
Tuition fees relief for 3 months will be granted following the death of a parent. Application needs to be made within 12 month after the death and a copy of the death certificate is required. Means test is not required in this situation. Should the student needs any further financial assistance after the 3 month period, a separate application is required.
If the family of an applicant is in receipt of Comprehensive Social Security Assistance (CSSA) from the government during the school year, means test will be exempt and full remission will be granted upon application and supporting document received. Additional financial assistance will be considered to cover the student’s mandatory education or curriculum expenses including public examination fees, CAS activity fees, compulsory laptop and etc.
In the absence of “sudden and unexpected” change of circumstances, financial assistance will be considered
- the family has 2 or more students currently studying in ESF schools, and
- one of whom has been studying in an ESF school continuously for 5 years or more, and
- the family has good tuition fees payment history, and
- the family’s income and assets level pass the means test
Eligibility criteria and the definition of “sudden and unexpected” change of circumstances for Private Independent Schools (PIS) may be slightly different from that of ESF schools. For details, please refer to respective PI schools web-site.
Statement of income
Please state the following under income declaration:
- Latest annual salaries / wages, business profit, any other earned income of all family members received in the year. The annual income for the period should also include bonus, commissions, tips and any allowance received. All latest income information of the applicant which can help ESF make an informed decision would be welcomed. Applications made later in school year should supply most recent data on income.
- Remittances and contributions received from family members, relatives or friends.
- Latest annual rent received in the past financial year from letting of any houses, flats, shops or land owned by any member of the family (in Hong Kong or overseas). This should also include any subletting of house/flat occupied by the family. Details of which should be given in the ASSETS Section.
Assets & liabilities
Please give full details of all assets held at current market value, owned or partly owned by each member of the family during the period of 12 months immediately prior to date of application. This should include all land and properties, stocks and shares, vehicle(s), monies including foreign currencies deposited in bank(s) and/or other financial institutions, company, firm or with individual person, and finally any cash on hand. All liabilities incurred by the family (including all local and / or overseas personal loans, mortgages, credit card balances, etc).
Please give full details of accommodation occupied by the family. Do not include management fees, electricity, gas or water charges. If housing is rented, one copy of the current rental agreement in respect of your housing should be attached to the form, failure to do so may result in the exclusion of housing expenditure incurred by you.
Medical expenses for any member of family, who is permanently incapacitated or chronically sick, may be allowed for deduction. Please give details. A social welfare or a medical certificate should be attached. It should state the nature of the incapacity or sickness and confirm that the costs declared are reasonable.
Additional information by applicant
If there has been a considerable change in circumstances, information as detailed above should still be supplied. In addition, documentary evidence of new circumstances must also be included. This may be photocopy of notification of redundancy or cancellation of a contract, a statement of new income, copy of pay advice etc.
Documents to be submitted with the application
The following documents should be attached to this application: –
- Documentary evidence in respect of the earned income of every member of the family which include:
- Photocopies of latest Salaries Tax demand note from Inland Revenue Department
- Photocopies of latest salary statement or contract
In addition, for self-employed workers, it will be necessary for them to provide in writing details of income earned with supporting evidence during the relevant period, which include:
- Photocopies of latest Profit Tax demand note from Inland Revenue Department
- Photocopies of Audited Profit and Loss account and Balance Sheet
- Photocopies of last three months’ bank statements / passbook records in respect of all current / savings / fixed deposit accounts held by yourself and family members. The photocopy of the first page of each passbook showing the name(s) of the account holder(s) should be included.
- Photocopies of rental agreement, receipt for rent received (including sub-letting) or rent paid, rates or mortgage repayment of the property / properties or dwelling place.
- A social welfare or medical certificate in respect of the Medical Cost Section.
- Applicants should be the parents or the legal guardian of the student(s).
- Applicants are required to complete in full all the details requested in the application form. Otherwise, the application may not be considered.
- Failure to produce documentation without good reason may lead to rejection of application.
- Applications and documents submitted are not returnable.
- The information provided will be used for the purpose of processing your application for Financial Assistance Scheme.
- After the application has been processed, the data will be retained for future administration. The data held by us will be kept confidential and is only accessible to the School Fees Department.
- You have the right to obtain access to and to request correction of any personal information on you held by the ESF. Requests for such access should be in writing and made to the Manager, Billing Section.
- In normal circumstances, applications should be submitted at the beginning of the school year or during the school year but no later than 30 April 2017.
Means test will be applied only if the applicant satisfies the eligibility criteria as set out in the financial assistance scheme.
Modified Adjusted Family Income (MAFI) mechanism will be used to assess the eligibility of a family for student financial assistance and its assistance level. Adjusted Family Income (AFI) is the mechanism being used by Student Financial Assistance Agency (SFAA) for the calculation of student financial assistance and it is regarded as a reference in this policy. Deductible expenses are factored into the AFI to calculate MAFI.
(Gross annual income of the family – Deductible expenses) / (Number of family members + 1)
- Gross annual income of all family members includes salaries, double pay, leave pay, allowance, bonus, commission, tips, wages in lieu of notice of dismissal, profits from business / investment, alimony, contribution to the family from third parties, interest from fixed deposit, dividends from stocks and shares, rental income, monthly pension, widow’s and children’s compensation.
- The number of family members normally refers to the applicant, his/her spouse, unmarried child / children residing with the family and the dependent parent(s) who are supported by the applicant.
- For single-parent families of 2 to 3 members, the “plus 1 factor” in the denominator of MAFI formula will be increased to 2.
Deductible expenses include:
- rental expense for the principal residence of the family capped at HK$20,000 per month;
- home mortgage repayment for principal residence capped at HK$30,000 per month;
- tuition fees for family members studying in ESF schools only;
- family allowance as follows:-
- 1 dependent child HK$16,000
- 2 dependent children HK$32,000
- 3 dependent children HK$48,000
- 4 dependent children HK$64,000
- 5 dependent children and above HK$80,000
- medical expenses for any member of the family, who is permanently incapacitated or chronically sick, may be considered as a deductible expense at ESF’s discretion.
- As a general principle, assets held by the applicant in a family of two over HK$500k will result in rejection of the application, irrespective of the income levels, unless exceptional circumstances can be shown. Assets include all readily realizable assets such as cash, bank deposits, properties (exclude principal residence), cash value of insurance policy, investment in equities and bonds regardless in Hong Kong or in overseas.
- Asset limit for a family steps up by HK$250k for each additional member and reaches its cap at HK$1,250k.
Level of Financial Assistance
|MAFI||Maximum level of financial assistance
(ESF reserves the right to make the final decision on the level of financial assistance %)
Please click HERE to download the application form.